travel management
We support companies and Travel Managers in optimising their corporate travel programmes – from technology evaluation and process analysis to full programme implementation.
Travel technology and process expertise to ensure the success of your business trips.
TravelBrain Consulting
Your specialized partner for over 20 years
TravelBrain GmbH specializes in providing expert, vendor-neutral consulting services in travel and expense management. We do not develop off-the-shelf solutions, but rather pragmatic strategies tailored to your specific needs, the size of your company, and your processes—transparent, practical, and with demonstrable added value.
Experience
Over 20 years of expertise in business travel management, with hundreds of successfully completed projects for small and medium-sized enterprises, corporations, and international organizations.
Expertise
From process analysis and technology evaluations to full-scale program implementation—we cover all areas of modern travel and expense management.
Trust
Renowned clients such as Swiss Re, the IOC, UEFA, Bucherer, and many others rely on our vendor-neutral advice and practical implementation expertise.
Services
Travel Management projects often require specialists with in-depth know-how and industry experience. TravelBrain offers consulting services for Travel Managers and companies across a wide range of areas.
What are you planning?
You want to bring your Travel Management programme and the technology you use up to date – but you lack the resources and time to do so professionally. TravelBrain helps you optimise tools and processes and provides you and your employees with state-of-the-art solutions across the entire end-to-end process.
Are you looking for a new Travel & Expense Management solution? Do you want to know whether platforms such as SAP Concur Travel & Expense, Amadeus cytric, Atlatos, Onesto or TTS are the right fit for your organisation? Or are you ready to work with popular Online Travel Agencies such as Navan, Perk, Lanes & Planes or Egencia? Perhaps you are already exploring the new Cloud/API-first providers such as Spotnana and WonderMiles? Looking for new event management software? Is Cvent, Lanyon, Protel or Asure the right solution for you?
Does your company already have a Travel Risk Management or Mobility Risk Management solution in place? Are you aware that companies are legally required to protect their employees while travelling to the same standard as in their home country? We work with you to assess whether solutions from International SOS, Safeture, Traveo or other providers are the right fit for your organisation.
TravelBrain is happy to support you and will accompany the evaluation, implementation and follow-up of your various projects. Together we ensure that projects are completed successfully – on time and on budget.
Project and sub-project management in Travel, Expenses, and Meeting & Events
We manage your projects or sub-projects in the areas of Travel, Expense Management, Travel- / Mobility Risk Management and Meeting & Events. TravelBrain takes on the project management role – from planning and the creation of the project plan, reporting and execution, through to successful completion and stakeholder communication – so you can focus on your core responsibilities.
Travel Management Outsourcing
Would you like to put your Travel Management in experienced hands? TravelBrain helps you build the business case, takes over the management of the various programme areas and communications, and supports you in the execution of your projects.
TravelBrain analyses your current programme and processes, makes recommendations for optimisation and provides actionable guidance. Clients with significant travel spend have the option to outsource their entire Travel Management to our travelBrain experts.
Process Analysis, Health Checks
TravelBrain analyses your processes, identifies weaknesses and strengths in your process flows, benchmarks them against industry standards and provides you with a report from which concrete measures for process improvement can be derived. We are also happy to advise you on implementing process optimisations or to carry them out together with you. Regular ‘Health Checks’ ensure that your guidelines are implemented across operational units, processes remain up to date, and the technology in use is being leveraged efficiently.
Evaluation and Implementation of Technology Solutions
When introducing new technologies in the areas of Travel, Expense Management, Travel- / Mobility Risk Management and Meeting & Events, we are happy to advise you and evaluate the solution that best fits your requirements. Drawing on our industry experience, we ensure that the solution selected is the right one for you, and we also support you in negotiations with vendors and suppliers. Our teams assist you during implementation within your organisation.
Hotel Programme Management
Make your hotel programme truly worth it!
Get more out of your corporate hotel programme and stop leaving money on the table in hotel lobbies. Do you want to reduce the effort of recurring annual RFP processes?
TravelBrain analyses your current setup, proposes optimisations and issues the corresponding action recommendations. For clients with large hotel volumes who already use solutions such as E-Hotel, HRS or HotelHub, our consultants take over real-time monitoring and the continuous adjustment of settings to generate maximum savings.
Travel Risk Management
Insurance alone is not enough!
Do you have a global Travel Security Policy? How prepared are you and your employees for a critical incident? How does your company compare to peers? We leverage our industry expertise to help you identify the right providers for your Duty of Care programme, implement them and train your staff. Get in touch and let us conduct a complimentary audit of your company and your Duty of Care programmes. We can also provide a Travel Risk Manager function on an outsourced basis.
Travel Policy
A Travel Policy That People Actually Follow
A travel policy that looks good on paper is of little use if your employees don’t follow it in their day-to-day work. Is your policy still up to date? Does it align with your company culture? And do your travelers even know what’s expected of them?
TravelBrain analyzes your existing policy or helps you create a new one—tailored to your values, with a clear approval process before travel begins and a framework for ongoing monitoring and optimization of compliance.
Corporate Mobility Concepts
Mobility is becoming an increasingly strategic priority for employers.
How can employees commute to and from the workplace as efficiently and quickly as possible? What mobility benefits are companies offering? Car parking, shuttle buses, changing rooms, subsidised public transport passes, showers for cyclists and joggers? Does the company provide sufficient bicycle parking? How does the employer handle electric vehicle charging points, and is a carpooling scheme on offer?
travelBrain analyses your mobility situation and requirements and outlines the potential and recommended measures through actionable guidance. We are also happy to implement a mobility concept for you incorporating digital assistants and other modern tools.
Refunds for Cancellations and Delays
Corporate programme for all claims against airlines in the event of flight delays or cancellations
Flight delays and cancellations are becoming an increasingly significant issue for companies. Under EU Regulation EC 261/2004, your company is also entitled to claim compensation for delayed flights (from 3 hours) or cancellations. Airlines deploy every tactic available to reject legitimate claims.
Through our partnership with Flightrefund4u.de and the Raths Rechtsanwaltspartnerschaft law firm, you can pursue all claims against airlines for flight delays, denied boarding and cancellations – at no cost or risk to your organisation.
Workshops, Training and Coaching
Together with you and your service providers, we develop the content of workshops. We take care of organisation and coordination and train your employees on specific topics in the areas of Travel, Expense Management, Travel- / Mobility Risk Management and Meeting & Events. We also conduct targeted coaching sessions for staff and senior leaders.
Our Most Popular Services
Do you have questions about your travel management program, or are you planning a project? Contact us—we’d be happy to set aside some time for a no-obligation conversation.
Customer Testimonials
Referenzen
A selection of our successful Travel Management projects delivered with the following organisations.
Team & Network
Adrian Matt
Adrian is the founder and owner of travelBrain GmbH and bears overall responsibility for our teams. With many years of experience in the travel industry, Adrian has an excellent command of the entire end-to-end process from booking to settlement, as well as the associated systems.
Expertise from a strong network
TravelBrain has an established network of experienced specialists in Business Travel Management. Our expert pool covers all areas of modern Travel Management – from technology and process optimisation to Risk Management.
Depending on project requirements, we assemble the right team with the necessary expertise for you. All our experts bring extensive hands-on experience from the travel industry – from GDS to Travel Management Companies and corporate travel departments.
Our approach: Flexible, pragmatic, experienced – we bring exactly the resources your project needs to succeed.
Our Areas of Expertise
Newsroom
Preparations for the STMF 2027 have begun — and TravelBrain is on board again.
Kick-off meeting for the 19th Swiss Travel Management Forum in Zurich, taking place on March 4, 2027, got underway right in the middle of the summer holidays. Even though a lot will still happen in the industry between now and then, we’ve already set the rough direction for the content. Much of it will revolve around AI and its increasingly strong impact on travel management. At this event too, TravelBrain will once again be working at the forefront of content planning. Barring any last-minute changes, our Managing Director, Adrian Matt, will once again be happy to moderate part of
20 Years of TravelBrain Consulting
From Project-Based Execution to Strategic Transformation Wow – who would have thought. 20 years ago, we started with a simple idea: companies and Travel Management Companies need partners who don’t just understand their processes, but bring them to life. Today, two decades later, we have successfully implemented hundreds of transformation projects together with our clients – and the journey is far from over. Getting Started: Project Management for TMCs It began in 2006 with a framework for projects: 6–18 months, clearly defined, measurably successful. Our teams took on project management responsibilities for the major Travel Management Companies – implementing
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