Legal Compliance for Business Travel with ImmiSMART

With ImmiSMART, our partner CIBT and NewlandChase offer a new digital solution that helps companies conduct business travel and employee assignments in compliance with legal requirements. At travelBrain, we assume that many countries in the EU and overseas will tighten the requirements for the presence of A1 forms and the correct application of the EU reporting obligations in the coming months.

It is fair to say that the world of work has changed significantly in many areas. The COVID-19 pandemic shifted workforce dynamics – where possible and feasible – from office to home office at dramatic speed. It became apparent that employees could collaborate effectively via virtual networks. Furthermore, many employees wish to work remotely, whether domestically or abroad. Companies are adapting to retain talent within their workforce. Today’s workforce is more dynamic than ever, collaborating across teams, offices, and countries.

The shift to remote work is not the only new challenge. International travel and the relocation of employees to foreign locations also demand legally compliant solutions. The legal and tax implications for employees and companies are often underestimated. This is compounded by financial and reputational risks if a company knowingly violates applicable regulations. A corporate strategy and the right information at the right time can significantly simplify this process and minimize risks.

To establish a resilient and virtual workforce, companies are compelled to track the location of their employees and validate the status of their work and residence permits. Company policies should be reviewed to ensure they are comprehensive and aligned with local employment and labor laws in the country where the employees perform their work.

Many companies are seeking digital solutions alongside the expertise of service providers. There is now something new from our partner company, the international mobility service provider CIBT and NewlandChase. ImmiSMART brings the next generation of market-leading visa and immigration software. ImmiSMART synchronizes corporate human resources, business travel, and global mobility processes, resulting in a fully compliant mobile workforce. Instant assessments determine whether an employee requires a visa, work permit, or other types of document (including COVID-19 restrictions) prior to travel. This saves travelers time and reduces business travel expenses by significantly minimizing offline consultations with an advisor.

Watch the short video below to learn what the ImmiSMART platform can do for your company and your employees/travelers.

And speaking of compliance and general adherence to policies, we should also talk about spend management. Does your company already ensure that your employees record travel and other expenses in accordance with tax regulations and store receipts in a legally secure manner? Are you already using an expense software or looking for a simple but comprehensive application for automated travel expense accounting with a lot of artificial intelligence (Yokoy – Spend Management Platform)? We help you with the selection, implementation, or optimization of an existing implementation.

If you want to know more, feel free to contact me for a free initial consultation.

Adrian Matt for travelBrain